Prerna Portal Pass-Out Student Update Guide Update (2026)

The Prerna Portal is designed to streamline educational administration across Uttar Pradesh’s government schools. One important task for teachers and administrators is updating the status of pass-out students (students who have completed their education and are leaving the school). Keeping these records up-to-date is essential for the effective functioning of the system and maintaining accurate data for future reference.

Prerna Portal

This guide will walk you through the step-by-step process for updating the status of pass-out students on the Prerna Portal.

Step 1: Log in to the Prerna Portal

To start the process, the first step is to log in to the Prerna Portal.

Visit the official Prerna Portal login page.

Enter your username and password.

If you don’t have login credentials, please contact your school head or the district education office to get access.

You can also read: Prerna Portal: TC or Transfer? What to Choose Update (2026)

Step 2: Navigate to the Pass-Out Students Section

Once logged in, follow these steps:

From the dashboard, locate the “Student Management” section.
Under this section, look for “Pass-Out Students” or “Student Status Update”.
Click on it to access the list of students eligible for an update.

Step 3: Select the Student to Update

You will be shown a list of students currently enrolled at the school. To update a student’s status:

Search for the student’s name, Aadhaar number, or Roll number using the search bar.
Once the student appears, click on the student’s name to view their details.

Step 4: Update the Pass-Out Status

Once you’ve selected the student, follow these steps to mark them as a pass-out:

Select the student’s status
Choose “Pass-Out” or “Graduated” from the available status options.

Enter the passing year
Enter the year the student is completing their studies.

Transfer or Discharge Details
If the student is transferring to another institution or leaving the school, mention their new institution or reason for leaving (if applicable).

Upload necessary documents
Some students may have documents like Transfer Certificates (TC) or Mark Sheets to upload. Ensure the necessary files are uploaded in the correct format (PDF, JPG, etc.).

Step 5: Review the Information

Before finalizing the update, make sure:

The student’s details (name, enrollment number, etc.) are correct.
The pass-out year is accurate.
Any documents (TC or marksheets) are uploaded as required.
All the required fields are filled in properly.

Step 6: Submit the Update

After reviewing the information:

Double-check all the entered details.
Once confirmed, click the “Submit” button to update the student’s status as “Pass-Out” in the system.

Step 7: Confirmation and Acknowledgment

Once the status is updated:

You will receive a confirmation notification on the Prerna Portal.
A Transfer Certificate (TC) or other necessary documents (if applicable) may be generated for the student.

The student’s status will now be marked as “Pass-Out” in the system, and their records will be archived for future reference.

Common Issues and Troubleshooting

Student Not Showing in the Pass-Out List

If the student is not visible in the list, ensure that the student has completed their course and all necessary academic records are updated.
You may need to check if the student’s profile is in the correct grade or status before updating.

Documents Not Uploading

Ensure that the file format is correct (PDF, JPEG, etc.) and that the file size doesn’t exceed the portal’s limit.
Try uploading the document in smaller sizes if it fails.

Pass-Out Status Not Updating

In some cases, the system may not immediately show the updated status. Refresh the page or log out and log back in.
Contact the district education office if there are continuous issues with updating the status.

Incorrect Data on the Pass-Out Certificate

If there’s any error in the generated Transfer Certificate (TC) or Mark Sheet, report it immediately for correction.

FAQs

Yes, you can update the pass-out status for students who graduated in previous years. However, make sure the details are accurate and aligned with the official records.

If a student has transferred to another school, you can indicate the new school’s details during the update process and upload any transfer-related documents.

After submitting the update, you will receive a confirmation notification on the Prerna Portal. The student’s status will also be updated in their record.

Yes, you can still update the transfer or pass-out status even after the student has officially left, as long as their records are still accessible on the portal.

The process may be similar, but school administrators usually have more permissions for bulk updates or managing multiple student records. Teachers may only update individual records based on their access rights.

Conclusion

Updating the pass-out student status on the Prerna Portal is a critical step in keeping student records accurate and up-to-date. Following this guide ensures a smooth and hassle-free process for both teachers and administrators. If any issues arise, don’t hesitate to contact the relevant educational authorities for assistance.
This simple process helps to ensure that all students are properly marked as pass-out, and their records are stored for future reference or educational needs.